Updated: Feb 5
The traditional way before the electronic lodgment of land Victoria documents were done was that a form is completed, a form created by land Victoria. It is signed by either an owners corporation representative or the solicitor of the owners corporation. A clerk would then file that form along with a certified copy of the rules, and a copy of the certified minutes of the owners corporation proving that the special resolution was passed in support of the rules that are being registered.
With respect to the rules that are being registered, I’m referring to special rules other than model rules. That was the traditional way of lodging rules. Nowadays many things are now lodged in the land Victoria titles office electronically, and that is done in a different way only to the extent of it being lodge electronically. At the moment what is available for lodgment of land Victoria documents is the platform called PEXA, similarly to the traditional way of lodging rules of the form of land Victoria is completed, but this time it is completed by either a solicitor of the owners corporation, or if there's a conveyancer who has access to PEXA as a certified copy of the rules that’s being registered.
A certified copy means a signed copy of the minute supporting that the special resolution was passed to support the making of the special rules. All those three documents are then lodged electronically through PEXA by a subscriber, and the subscriber would only be either a solicitor who has access to PEXA for a conveyancer.
Once that’s lodged electronically the owners corporation will then wait for the documents to be registered on the plan of subdivision, a confirmation is then provided that has been lodged and then a search could be done to confirm that the rules had been registered on the plan of subdivision.
That is the process now of electronically lodging rules of the owners corporation so that is registered on title capable of enforcement.
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